Appropriate product design and delivery: we have designed our products after studying in length our target population to ensure the products are well tailored to their needs. Delivery methodology is customized to make sure that working capital installments can be easily paid by clients, both in terms of their impact on monthly income and the physical collection location.
Prevention of over-indebtedness: we analyze the monthly cash flow of our clients to make sure that they are able to repay the working capital received. We include in the analysis the installment paid by clients for existing funding with other financial institutions. We finally make sure, through post disbursement checks, that the clients use the working capital as mentioned in the application form.
Pricing: we define our pricing, terms and conditions by taking into account Bina Artha sustainability in the long-term and the affordability for clients.
Transparency: we clearly disclose to clients all terms and conditions of the financial products we offer them, through explanations during the compulsory group training, in the formal agreement with the clients and in the passbook given to them after disbursement. In fact, at the moment of disbursement Bina Artha issues a passbook to clients in their local language including the following information:
- Client’s identity and the relevant information about the group and the center.
- Salient terms and conditions of the agreement with Bina Artha.
- Working capital repayment schedule.
- Rate of interest charged (monthly and annual, flat and declining), cash collateral and insurance cost.
- Bina Artha hotline number for feedbacks and complaints and the address and telephone number of the relevant branch.
Fair and respectful treatment of clients: Bina Artha ensures its field staff interacts with clients fairly and respectfully, with the aim of fostering clients’ self-confidence and their long-term relationship with us. In order to avoid any misbehavior towards clients Bina Artha does not offer monthly incentives to field staff to aggressively source clients or to enforce collection at any cost. At the same time, we provide clients with channels to get in contact with us for any complain or suggestion.
Though it is essential to recover over dues from clients, in Bina Artha staff members must never make use of any of the following inappropriate collection techniques:
- Excessive prolongation of centre meetings till payments are made.
- Psychological or physical pressure.
- Using disrespectful language.
- Being insensitive towards client’s feelings.
- Contacting customers at inappropriate hours of the day (staff can only visit or call clients for follow up visits between 9 A.M to 7 P.M.).
- Unauthorized seizure and holding of assets and important documents.
Besides, in the case of genuine reasons of delinquency, a client’s working capital can be rescheduled to enable the client to cope with the temporary problem and stabilise cash flows.
Bina Artha does not outsource recovery to any external recovery agents.
Privacy of client data: we treat individual client data in accordance with the laws and regulations of Indonesia. Client data is only used for the purposes specified at the time the information is collected or as permitted by the Indonesian law, unless otherwise agreed with the client.
Mechanisms for complaint resolution: Bina Artha values any communication coming from clients. We therefore provide clients with several points of contact through which they can express their feedbacks or complaints. We contact clients from a dedicated team at the Head Office right before and after disbursing the working capital, to ensure they are informed of all terms and conditions and collect valuable feedbacks. We also provide clients with a direct hotline with our Head Office that they can use to contact us during operational office hour to express distress or simply to request more information. All requests from clients not followed up and closed within five days are escalated to the top management and eventually the Board of Directors and Audit Committee.
Implementation of principles: Bina Artha prominently displays the core values and code of conduct on the notice board of head office and all branches, and put systems in place to ensure compliance. Bina Artha also ensures that our staff are trained or oriented to put these values into practice. Bina Artha will initiate necessary disciplinary action against staff who abuses any of the principles of clients protection.